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Drexel Library

Drexel Libraries - Resource Sharing: W.W. Hagerty Library Service Desk Stacks Management

LibGuide for the Resource Sharing department at Drexel Libraries

W.W. Hagerty Library Service Desk Stacks Management

W.W. Hagerty Library Service Desk Stacks Management

 

General stacks (the majority of the books, including videocassettes and items without a specific collection label, such as Oversize or Reference) 

  • Location: Second Level 

  • Cart location: Between elevator and Reserves 

Oversize and DVDs 

  • Location: Second Level 

  • Cart location: Between Reserves and DVD Reserves 

Leisure, Career, Reference, New Book Display 

  • Location: First Level 

  • Cart location: Between DVD Reserves and Personal Copy Reserves 

Child, Teen, Current and Bound Journals 

  • Location: Lower Level 

  • Cart location: elevator side of Manager On Duty desk 

 

Shelving Procedures 

  • All items are in call number order, upright, and pushed to the right with no spaces 

  • All items are lined up along the shelf edge without being pushed through to the shelf behind 

  • Items sticking out more than 1.5 inches should be pulled and given to Print Resources for the Oversize collection. Oversize shelves are set up to allow for items to push through. 

  • Shelves are shifted (relatively) evenly, with a bookend in place 

  • If a shelf is filled, the bookend should be placed on a blue shelf 

  • Extra bookends are available on blue shelves in the second-level stacks or in the shelving room 

  • Oversize: shelf is no more than half-full, allowing for push-through 

Damaged Items and New Call Number Labels 

When an item is returned or otherwise discovered either damaged or needing a replacement spine label, it should be given to Print Resources for processing. 

  • Damaged items get a green Damaged Item flag. 

  • Replacement labels get a red New Call Number Label flag. 

  • Place at the Service Desk, in the Print Resources bin 

Do not fill out or otherwise write on the flags—they may be reused. If you need to add a note, use a sticky note or a slip of scrap paper and place with the item. 

Items Not Found 

If a client reports that they cannot find an item on the shelf, and you confirm that it is in place in Alma and not in place on the shelf, select the More […] button next to the item and select “Toggle Missing Status” from the drop-down menu.