The 2023 Data Management and Sharing Policy is designed to build upon existing policies to promote and share scientific data generated by NIH-funded research with a wide audience. The policy, which will take effect January 25, 2023, applies to funding proposals and renewals that generate scientific data. It requires that:
The DMSP is a supplemental document that should not exceed two pages. Include an overview of the following six sections.
For more detailed information see Supplemental Information to the NIH Policy for Data Management and Sharing: Elements of an NIH Data Management and Sharing Plan
How does the NIH define Scientific data?
Scientific data are "the recorded factual material commonly accepted in the scientific community as of sufficient quality to validate and replicate research findings, regardless of whether the data are used to support scholarly publications.
Items that are not considered scientific data include (but are not limited to) "laboratory notebooks, preliminary analyses, completed case report forms, drafts of scientific papers, plans for future research, peer reviews, communications with colleagues, or physical objects, such as laboratory specimens."
Am I required to share my data?
The policy encourages efforts to maximize appropriate sharing, but recognizes exceptions (i.e., legal, ethical, or technical reasons). These reasons must be communicated in the NIH DMSP. In addition, sharing plans must be communicated in informed consent communication
Can I include data sharing costs in my funding application?
Certain costs related to data sharing and management that occur during the performance period may be included in your funding budget. For examples of allowable and unallowable costs, see the NIH Budgeting for Data Sharing webpage.
2003 NIH Data Sharing Policy
The current NIH data sharing policy requires investigators include a data sharing plan for research proposals seeking $500,000 or more in direct costs. This policy will be superseded by the 2023 policy on January 25, 2023.
2008 Public Access Policy
A final copy of peer-reviewed manuscripts resulting from direct NIH funding must be submitted to PubMed Central within 12 months of publication. The 2008 policy has had several amendments and updates.
2013 OSTP Memo: “Increasing Access to the Results of Federally Funded Scientific Research.”
Federal agencies with over $100 million in R&D expenditures must develop a plan to support increased public access to results of funded research inclusive of peer-reviewed manuscripts and articles and research data.
This policy applies to NIH-funded research that generate large-scale human or non-human genomic data, regardless of the funding level, as well as the use of these data for subsequent research.. Data must be placed in the database for Genotypes and Phenotypes (dbGaP) or with Trusted Partner repositories.